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Table Spaces

Individuals affiliated with the University or sponsored by the University can request a reservation to use the Marriott Library Lobby Table Space. Groups or individuals outside the University of Utah cannot schedule the Marriott Library Lobby Table Space for use. A table and chairs will be provided and placed at either the West or East entrance of the library for the purposes of getting information to patrons, students or staff. 

Marriott Library Lobby Table Spaces can only be scheduled by individuals affiliated with the University or sponsored by the University. Any other entities wanting to use the space are no longer considered. 

There is no usage fee for reserving the Table Space. However, a billable chartfield must be provided to the Marriott Library before a reservation can be confirmed This chartfield is needed to verify the request is for a University Department. If the reservation is canceled less than 24 hours before the scheduled time, it will result in a cancellation fee of $50. The Marriott Library reserves the right to deny a reservation if a chart field cannot be arranged prior to the scheduled time. 

  • Passing petitions, conducting surveys, distributing pamphlets or other materials directly or indirectly to library patrons, students, or staff is permitted at the table space during your reservation if approved by the Library and the University and represents an academic or University purpose.
  • Giving out baked, home cooked, or prepared food is prohibited; this includes prepared food from caterers.
  • Decorations or modifications to the Lobby Table Space should be limited to temporary decorations that do not require mounting objects from the ceiling or walls using implements or adhesives, including tape. 3M command products are permitted but are not provided by the Library.
  • There must be an individual present at the table provided for length of the reservation, no exhibitions may be left on the table unattended.
  • Marriott Library Lobby Table Space must be reserved a minimum of 48 hours in advance.
  • Music is not permitted in the Marriott Library Lobby Table Space.
  • Library entrances, exits, corridors, hallways, and stairwells must be kept unobstructed at all times.
  • Venders should not harass or aggressively approach library patrons.
  • Tables and chairs provided by the library may not be moved to a different location, including outside. The campus scheduling office is responsible for outside reservations.

When scheduling a reservation please provide the following in the request form:

    • Name, email, and phone number of contact
    • If you are a student, faculty member, or staff member

    • Your department or college

    • The purpose - how you are supporting the educational or professional purposes of the University

    • Vender name (i.e. the name of your group and the names of the individuals who will be at the table for the duration of the reservation)

    • Date(s) of table space use and specific times of needed use for each day 

    • Desired location (west/east entrance)         

    • Any items you will be distributing, including any food (only individually wrapped food items are permitted)
    • Any signage you are bringing to display

To request the use of a table space, you must submit a Table Space Reservation form and agree to the terms listed. Any further questions can be directed to the Library Events and Scheduling Coordinator by emailing mlib-scheduling@lists.utah.edu

 

Contact

Sara Malone
Events and Scheduling Coordinator
801-587-9463
Email

Related Links

Table Space Reservation

Table Space Policy

 Last Modified 5/25/17