William R. & Erlyn J. Gould Auditorium
The Gould Auditorium can be scheduled for library sponsored events and University sponsored events no more than 90 days prior to the event, and no fewer than 5 days prior to the event. The auditorium cannot be scheduled for use by groups or individuals outside the University of Utah.
Private Event – events to which only a defined set of attendees is invited, either with or without charge. These may include banquets, workshops, meetings, employee retreats, training sessions, parties, etc. Public Event – events that are open, either with or without charge, to the campus and/or local community. There is no fee to use the Gould Auditorium. If a scheduled event is canceled fewer than 24 hours prior, a $100 fee will be imposed.
A billable chartfield must be provided to the Marriott Library before a reservation can be confirmed. This chartfield is needed for either a public or private event reservation to verify the request is for a University Department. The Marriott Library reserves the right to cancel an event if a valid chartfield is not provided prior to the scheduled time.
A reservation in the Gould Auditorium includes the use of tables/chairs in one setup from the style options displayed in the "Setup" tab above, and the use of the presenter's podium. There are fees for custom AV technical support and/or recording. For a description of AV and recording options available in the auditorium, click on the "Equipment" tab above. All other needs for your event need to be supplied by you or a vendor (i.e. tablecloths, centerpieces, etc.).
You may use the caterer of your choice as long as they are licensed and insured. Marriott Library staff cannot meet caterers for coordination and cannot sign for goods or services. Caterers must use public entrances at all times; you must be their contact and able to meet them to accept delivery. If your caterer is not met by you and library staff needs to step in, a minimum of $50 will be charged.
Buying or selling of goods or services, panhandling, and soliciting donations of any kind is not allowed in the library. Sales in the Gould Auditorium must be approved by the Director of Facilities & Operations.
Events must begin and conclude within the posted library hours. Library hours for breaks and holidays differ from normal operating hours, please check library hours prior to scheduling an event.
To maintain quality service and ensure that the Gould Auditorium can be cleaned and prepared for each event, there is only one event per day and one per weekend. There will be a $200 charge if your event creates a need for cleanup/custodial services beyond the typical daily maintenance.
The Gould Auditorium has the following AV equipment installed in the room, which is available for your use.
One of our technicians will be on hand to provide assistance with operating this equipment when requested:
Wireless Lavalier Microphone
Wireless Handheld Microphone
Please include request for custom services from the list below in the Gould Auditorium Request Form.
Regardless of the event type, all off-site events and large projects (requiring greater than 10 total staff hours, including recording and post-production) require approval from the Associate Dean of IT&DLS or the Dean of the Marriott Library.
Library events include Marriott Library staff meetings and candidate presentations, events organized by the Library and marketed as Library events, and events organized by University administration (Vice President level or higher). Audiovisual services are available at no charge. In order to conserve staff resources, a two-person recording crew will be used only if Student Computing Services deems it necessary for the production, or if it is approved by the Associate Dean of IT&DLS or the Dean of the Marriott Library.
Sponsored events are organized with participation from the Marriott Library and include the Marriott Library logo in marketing. Logo usage is subject to approval by Marriott Library Public Relations. The Event/Sponsors Review Group will review these events, and the Associate Deans will make a final decision regarding what audiovisual services are offered and at what rates.
Non-Library events include all other staff meetings, private events, and public events. Audiovisual services are available at full price. The Associate Dean of IT&DLS or the Dean of the Marriott Library may waive additional fees.
Approved by Library Services Committee 8/25/2016
Approved by Executive Committee 3/27/2017
Two weeks prior notice required. When scheduling a room, please include recording setup and cleanup time: 30 minutes before and after for option 1; one hour before and 30 minutes after for options 2 and 3. Questions about audiovisual services and fees can be directed to Angela Wilkins at 801-581-4002.
|Setup of in-room audiovisual equipment||Free|
|Projector and/or audio in Katherine's Courtyard
(Subject to weather and the Katherine's Courtyard Policy)
|$30 setup + $10 per hour|
Recording option 1 - Audio and screen capture
(Gould Auditorium: Capture screen and/or stationary camera in preset layout)
|Recording option 2 - Two stationary cameras||$45 setup + $30 per hour recording|
|Recording option 3 - One staffed camera, one stationary||$45 setup + $60 per hour recording|
|Video on demand on stream.lib.utah.edu||Free|
|Post-production (editing, graphics)||$30 per hour|
Events & Scheduling Manager