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William R. and Erlyn J. Gould Auditorium

The Gould Auditorium can be scheduled for Library sponsored events and University sponsored events no more than 90 days prior to the event. The Gould Auditorium cannot be scheduled for use by groups or individuals outside the University of Utah.

Public University events that are advertised/open to the community can be scheduled in the Gould free of charge. 

Private University events limited to a known University group will be charged a usage fee of $250.00 per day the space is reserved for the event. 

A billable chart field must be provided to the Marriott Library before a reservation can be confirmed. This chartfield is needed for either a Public or Private event reservation to verify the request is for a University Department. The Marriott Library reserves the right to cancel an event if a valid chartfield is not provided prior to the scheduled time. 

If you would like to view the calendar for the auditorium, please visit the scheduler.  

When requesting a reservation by filling out the request form, please provide the following (please type out abbreviations):

  • Name, email, and phone number of contact
  • Department of Requester
  • Instructor in Charge of Event - will be in attendance for the length of the event
  • Department of Instructor
  • Email of Instructor
  • Phone number of Instructor 
  • Primary department in charge of event
  • Other departments involved 
  • Event title  
  • Identify if event is Public/Private
  • Description of how event supports the educational or professional purpose of the University 
  • Valid chartfield from your University department
  • Number of expected attendees and who is invited to attend
  • Describe any participant fees
  • Date of event
  • Arrival time of instructor prior to the event
  • Any food service including arrival time cater and their contact information
  • Whether you have event permits or food handler permits that may be necessary to provide food to the public
  • Time frame for event
  • Signage that will be created for event
  • Technical Use of Presenter's Podium
  • Audio/Video Recording of the Event (fees may apply and must be coordinated 2 weeks in advance of the event date)
  • Setup style
    • Lecture Style + number of attendees (Max 193)
    • U Shaped Board Table +number of attendees (Max 35)
    • O Shaped Board Table +number of attendees (Max 46)
    • Banquet Style (6’ Round Tables) +number of attendees (Max 128)
    • Custom setup requires additional approval, please include details
  • Please provide a description of furnishings or equipment being provided by third party vendors for an event and the schedule of their delivery and installation. Decorations or modifications to the Gould Auditorium should be limited to temporary decorations that do not require mounting objects from the ceiling or walls using implements or adhesives, including tape. 3M command products are permitted but are not provided by the library.
  • Number of catering tables or extra tables required if applicable. The guest seating arrangement may limit the number of catering tables permitted.

A reservation in the Gould auditorium includes the use of tables and chairs in one set up from the style options indicated above and the use of the presenter's podium. For a description of AV equipment available at the podium and in the room, click on the equipment tab above.

There are fees for custom AV technical support and/or audiovisual recording. For more information, click on the equipment tab above. 

There will be a $200 charge if your event creates a need for cleanup/custodial services beyond the typical daily maintenance.

You may use the caterer of your choice; there are Green Caterers recommended but you are not required to use them. Marriott Library staff cannot meet caterers for coordination and cannot sign for goods or services. Caterers must use public entrances at all times; you must be their contact and able to meet them to accept delivery. 

If you do need on-site event support, this can be negotiated for a fee between $50-$250 depending on needs. If your caterer is not met by you and library staff needs to step in, a minimum of $50 will be charged. 

Buying or selling of goods or services, panhandling, and soliciting donations of any kind is not allowed in the Library.

Sales in the Gould Auditorium must be approved by the Director of Facilities & Operations. 

Events must begin and conclude within the posted library hours. Check Library hours for breaks and holiday hours prior to scheduling an event. Any event that extends beyond posted library hours will be subject to a $50 charge per hour or partial hour past closing.

Alcohol may not be served in the Library, except during events organized and presented by the Library itself.

The Gould Auditorium must be reserved a minimum of 5 business days in advance. 

If the Private event is canceled less than 24 hours before the scheduled time, the $250 fee will still need to be paid in full.

If the Public event is canceled less than 24 hours before the scheduled time, a $100 fee will be imposed.

To maintain quality service and ensure that the Gould Auditorium can be cleaned and prepared for each event, there is only one event per day and one per weekend.

 

 

The Gould Auditorium has the following AV equipment installed in the room, which is available for your use.

One of our technicians will be on hand to provide assistance with operating this equipment when requested.

Projector Screen
Mac Computer 
Windows Computer 
Blu-Ray Player 
VHS Player 
Document Camera 
Podium Mic 
Wireless Lavalier Microphone 
Wireless Handheld Microphone 
Podcast recorder (requires a Podcast Producer Account to avoid technician fees)

Please include request for custom services from the list below in the Gould Request Form

Audiovisual & technical support 

Two weeks prior notice required. When scheduling a room, please include recording setup and cleanup time: 30 minutes before and after for option 1; one hour before and 30 minutes after for options 2 and 3. Questions about audiovisual services and fees can be directed to Devin Donaldson at 801-587-9552.

Service Cost
Setup of in-room audiovisual equipment (microphones, computers, projectors) Free
Recording option 1 - Audio and screen capture Free
Recording option 2 - Two stationary cameras $45 setup + $30 per hour recording
Recording option 3 - One staffed camera, one stationary $45 setup + $60 per hour recording
Software modifications $95 per hour
Recording add-ons Cost
Live stream Free
Video on demand on stream.lib.utah.edu Free
Post-production (editing, DVD authoring, graphics) $30 per hour
DVD, basic $2.50 per disc
DVD, printed label and jacket $10 per disc

Other fees

Questions about other services and fees can be directed to Library Events & Scheduling at 801-587-9463.

Service Cost
On-site event support $50-$250 per day
Excess clean up - outside of typical daily needs $200 per day

 

 Last Modified 2/3/17